GLACIER COUNTY
COMMISSIONERS MEETING
October 19th, 2006
(Thursday)
Glacier County Commissioners
Regular Meeting
October 19, 2006
The Board of Glacier County Commissioners met at their
regular meeting at 8:00 A.M. on Thursday, October 19,
2006. Commissioners Ray Salois and John Ray were present.
Commissioner Michael DesRosier was out of state for personal
reasons. Chairman Ray Salois called the meeting to order.
Clerk and Recorder Sylvia Berkram recorded the proceedings.
Treasurer Kate Salois present the September 2006 Treasurer’s
Cash report. Commissioner Ray moved to approve it. Commissioner
Salois seconded the motion that passed by Board vote.
There was a cash balance of $26,120,239.52. This was derived
by using the balance forward of $26,321,251.67 plus all
receipts and charges totaling $946,103.53 less payments
and credits of $1,147,115.68 to equal the $26,120,239.52
ending balance.
Revolving -- $ 2,913.50
A101 -- $ 1,133,297.50
Motor Vehicle -- $ 90,816.27
Taxes -- $ 22,612.69
Co Tax Sale -- $ -0-
Warrant Correction -- $ -0-
MSR -- $ -0-
Warrants Paid -- $ 2,960,862.26
Treasurers Disbursements -- $ 105,502.11
Warrant no gl county -- $ -0-
State General School Ele -- $ -0-
TOTAL CASH -- $26,120,239.52
Blackfeet National Bank -- $ 73,740.84
Nursing Home Bond Glacier Co -- $ 96,609.09
Bank of Glacier County -- $ 333,846.51
Stockman Bank -- $ 248,934.21
SMITH BARNEY -- $10,904,553.39
STIPP -- $ 53,132.90
WACHOVIA -- $ 8,380,550.01
Stockmans Repurchase -- $ -0-
DAD -- $ 6,027,522.57
Cash in Safe -- $ 1,350.00
TOTAL -- $26,120,239.52
The Commissioners approved the Fiscal Year 2007 Budget
Amendment for WIC for their new year that began October
1, 2006. Commissioner Ray moved to approve Resolution
2006-35. Commissioner Salois seconded the motion that
passed by Board vote.
GLACIER COUNTY RESOLUTION
RESOLUTION 2006-35
WHEREAS, the Department of Health and Human Services
of the State of Montana, for the DPHHS Contract No. 3-07-5-21-013-0
for services under the WIC program, with the Fiscal Year
from 10/1/2006 through 9/30/2007, provided funding of
appropriations for administration of this program is required;
WHEREAS, Glacier County’s share of that monies
for the WIC program, administered by Director Michelle
Harrell, the appropriation for the Federal Fiscal Year
2007 totals $20,115.00 for administrating the program;
and
WHEREAS, these monies will be used to serve the WIC
clients of Glacier County through Fiscal Year 2007 who
are eligible for the services provided by the grant;
NOW THEREFORE, BE IT HEREBY RESOLVED by the Board of
Glacier County Commissioners that within the WIC Fund
Budget (No. 2971), the line items account amounts will
be 2971-450133-100 Personal Services shall be $11,393.00,
2971-450133-140 Employers Costs shall be $2,000.00, 2971-450133-200
Supplies shall be $800.00, 2971-450133-530 Rent shall
be $600.00, 2971-450133-345 Telephone shall be $972.00,
2971-450133-385 Nutrition Education shall be $1,750.00,
2971-450133-392 Laboratory Fees shall be $600.00, 2971-450133-395
Breast Feeding shall be $1,750.00, and Publicity, Subscription
& Dues shall be $250.00.
ADOPTED this 19th day of October 2006.
EFFECTIVE the 1st day of October, 2006
BOARD OF GLACIER COUNTY COMMISSIONERS
/s/Raymond D. Salois________
Raymond D. Salois, Chairman ATTEST:
/s/Sylvia Berkram_______
/s/John W. Ray_______________ County Clerk & Recorder
John W. Ray, Commissioner
__________________________
M. DesRosier, Commissioner
The Commissioners reviewed and approved County Accounts
Payable Claims and Payroll today in the amount of $358,279.17.
The Commissioners met with Librarian Debbie Dubbe regarding
purchasing land near the Cut Bank Library building. Debbie
Hollenberg, Royal Reality realtor, was also present. It
is residential property next to the Library that could
be used by the library for parking and a little park area.
They have had problems with dogs at the residence. Presently,
parking is limited and the lot is often used as a thorough
fare for vehicles to go through. With this property we
might be able to divert the traffic from going through.
Della is thinking they want $25,000 but we don’t
have to offer that much. County Attorney Larry Epstein
attended the discussion. If the County buys the property
we do not have to tear it down immediately but perhaps
it could be done later by the Road Department. We could
make a gravel parking lot out of it. Another suggestion
is it would provide more room for outside programs for
the children. Now there is just a hedge. The property
is listed with Royal Reality. It is appraised at $25,000.00
by the State for tax purposes. Della thought some funds
could come out of her budget this year and there is the
trust fund that they are currently using to pay for the
lift. She stated that perhaps they would take $20,000.
She asked if the County would pay half. Commissioner Ray
asked about landscaping. Larry Epstein suggested it would
be a great Eagle Scout project. Larry stated it is cheap
for the house. He suggested the Commissioners go look
before they decide. They agreed they will not make a decision
until considering financing further.
The Commissioners heard presentations from two architect
firms for jail design and construction.
The first interview was Architect Design Group PC of
Kalispell. Byron Beley, Diane Anderson, Merle Cowell,
and Jeff Fauque were present for the interviews. The representatives
from Architect Designs were Michael Absalonson and Bob
Welt. The two explained their most recent project was
the Missoula County Detention Facility. In their presentation
they stated that Jerry Winkler would deal with the contractor.
They also explained the engineers that would be on the
project. They showed the detention facilities they have
designed and introduced pictures of their design members.
They showed the Missoula County facility that houses 144
low to median prisoners, 150 state, and 24 juvenile ones.
They also did a small project in the Lake County Jail
expansion that provided cells and handicapped isolation
cells. They added cells and exercise space also to the
facility. In Kalispell they designed the Flathead County
Justice Center Detention facility and they are developing
a center study to add on to the jail. They then presented
drafts of two proposed project for Glacier County. One
was simpler at a lower cost solution and it would come
out the south side to the west in the back. They would
try to keep the containing windows and go in on the west
side of the building tipped to the right. It would have
space for equipment for the dispatch area. They would
like to get the best for the money the County has. There
were two possibilities shown and explained. The Board
asked what experience in this size of community they have
had and if the project would receive their full attention.
The Board asked them to state why we should hire them.
Michael stated they are a team with a lot of experience
in Montana and a group with a lot of experience overall.
They are the same people who will be working on it. The
Board asked how familiar they are with state and federal
laws. They pointed out policy and procedures that need
to be implemented in the new facility. There are studies
they have to go by and they keep updated all the time.
They were asked if they provide services besides design
and specifications and if there are any that would be
needed. Michael stated of the special things that would
be needed such as cost analysis, security, and costs depending
on materials costs. They would complete the project in
a timely fashion and they do not accept not being able
to finish on time. They also explained their policy on
change orders. They estimated their costs would be 8 or
9% of the project cost.
The second firm interviewed was L’Heureux Page
Werner of Great Falls. Present were Steve L/Heureux, Joe
Murphy of NCI Engineering, and Jim Page Project Architect
for LPW. Steve explained that Joe Murphy would be involved
for set design and utilities and Jim Page would be construction
engineer on the jail project. Steve L’Heureux stated
planning and design of the project is a small part of
the construction cost. He said that operation is costly
and these costs are major in staffing and running it.
Steve stated he will be here to make sure it operates
smoothly. He recommends that we leave 30 days before use
from the time the contractor turns it over to make sure
everything works properly. He stated they will have good
coverage with the construction. Steve
stated he is excited about the project as it is finally
going ahead after 10 years or more of trying to pass a
bond issue for a jail. He stated a good time to start
is in
the spring and we are getting it going in a good cycle.
He said there is more interest in the spring by contractors.
Swank is interested in it and they have built two of their
(LPW) facilities before. He will do more on this project
as he has worked on it for the 10 years. Steve is experienced
all over the country and knows the standards. He stated
he will attend the MACo Jail Standards meeting in Great
Falls. Once built he will need to show dispatchers how
it works as they will be in full control. They need to
go see Hill County’s facility before they have to
do it here. He plans to move to the east because of the
main water line. They need to look at the design and cost
to run the facility. He stated there is more cost to running
it than building it. He will need to discuss operational
affects on everything-doors, windows, etc. He will propose
also that he be here to assist the County with staffing
and training on the
facility. There will be more staffing for one post and
we will need 3.1 people to have one post for 24/7. The
goal will be to keep the cost to a minimum. In the new
jail the dispatchers will have more responsibility. The
Board asked about any liability problems on a project.
Steve stated if there is something screwed up they will
fix it. If they miss a door if it is not in the plans
and should have been they will take up the extra costs.
If there is a change order cost then we pay if we requested
it. If they missed something and screwed up then they
pay. If it was overlooked it will come back on LPW. If
they hit a gas line that no one knew about that will go
to the county or the company. They will be here during
critical construction times. As to the number of change
orders-the percentage is none. After Hill County, Steve
said we know how to cover all the bases. Change orders
are often things owners like to add or change. Otherwise
he is not happy if they get to a percent and we really
should not have any. The firm has been doing jails for
thirty years and Steve personally for twenty-five years.
He will let the County know first on change orders and
believes they should be done timely. They need to get
resolved right a way. Steve stated there will be another
member of the firm up here-- Kevin Lacey as Construction
Administrator for LPW. They will spend a lot of time on
the project as they have for the last ten years. Steve
again stressed training is needed before using the facility.
He estimated it can be built in twelve months if all goes
well. Steve expressed his interest in wanting to do the
project.
The Commissioners agreed they would decide on an architect
on November 2, 2006 at 9:00 A.M.
There being no further business for the day, the meeting
adjourned at 4:45 P.M. with a motion by Commissioner Ray
and a second by Commissioner Salois. The motion passed
by Board vote.
BOARD OF GLACIER COUNTY COMMISSIONERS
____________________________
Raymond D. Salois, Chairman
ATTEST:
_________________________________
Glacier County Clerk and Recorder
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